Information for Students | Steinmetz Symposium

You can determined when / where you are presenting by looking up your abstract in the Steinmetz Symposium Schedule.

Oral Presentations

Instructions for preparing, setting up, and presenting your oral presentation.

Oral presentations are divided among a number of sessions, each focusing on a specific subject or discipline.
Each session is moderated by a Union College faculty or staff member associated with the topic.
Each oral presentation is scheduled for 20 minutes in total length, regardless of the number of co-presenters. The 20 minutes includes 15 minutes for the presentation itself and 5 minutes reserved for questions and answers facilitated by the moderator.
Typically, each session includes between three and five presentations, though a few sessions contain six.
Questions about the contents of your presentation should be addressed to your project advisor.

Every room is equipped with a computer and a projector for showing your presentation.
Please arrive about 10 minutes before the beginning of the session. This will give you a chance to meet the moderator and load your presentation onto the computer.

Plan to stay in the room for the entire session of talks in which you are presenting---it is considered poor form to come only for your talk and then leave.
Students and others attending presentations should enter and exit rooms only during the Q&A time or between presentations.

Instructions for preparing, printing, setting up, and presenting your poster.

Your poster should be 4ft. wide by 3ft. high.
Make sure that your name, your co-presenter(s), and advisor(s) appear on the front of the poster.
Questions about the contents of your poster should be addressed to your research advisor.

There are two common options for printing poster, please check with your research advisor to determine which they suggest:

Many academic departments have their own poster printers, your research advisor can tell you how to have your poster printed on these.
Posters can be printed at the Copy / Printer Center in Reamer Campus Center (next to the mailroom). Using this form, submit your poster to the copy center for printing by Friday, May 2nd, the end of the week before Steinmetz Day. Posters are printed either on gloss ($24.00) or regular ($18.00) bond paper. Be sure to size your poster correctly (4 feet wide by 3 feet tall). Note that the UGR Office does not pay for poster printing, but typically academic departments will defray poster printing costs, ask your research advisor.

Three poster sessions run from 12:30 PM to 1:50 PM in Schaffer Library, Wold Atrium, and the ISEC Lightwell.
You can set up your poster as early as 10 AM. But, we'd encourage you to set it up by 10:30 AM to allow attendees to view it for a longer time.
You can place your poster on any available board in the space that is not marked "Reserved". If you requested additional support for your poster, the UGR Office will reach out to you in the week before the Symposium about where to set up your poster in a "Reserved" space.
Presenters should provide their own push pins.

Plan to be standing near / at your poster during the poster session time, to discuss your project with Symposium attendees.
Remember that most attendees will not be experts in the topic you are presenting, think about how you'll explain your work to them.
There will be light refreshments being served in Wold Atrium and Schaffer Library.
Please remove your poster by 3 PM, otherwise it will be recycled.